Accounts Payable Supervisor

Company: Rosendin
Location: San Jose
Posted on: November 6, 2024

Job Description:

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more. Why Rosendin? Committed. Innovative. Engaged.If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder! YOUR NEXT OPPORTUNITY:The Accounts Payable Lead will support the Accounts Payable function for Rosendin and subsidiaries to ensure compliance with both company policies and procedures and external compliance requirements for various state and governmental requirements. WHAT YOU'LL DO: 1. Oversees full cycle accounts payable consisting of reviewing invoices, payments, and verifying accuracy and approvals of entries.

• Work closely to implement department wide process improvement initiatives including testing and implementing new Accounts Payable and procurement software. In addition, this position is responsible for documenting accounts payable, forms, and internal controls.
• Provide backup support to AP Manager; by overseeing the daily operations of accounts payable, related to the processing and disbursements of accurate and approved Non-PO and PO invoices.
• Resolve complex invoice discrepancies timely and provide requested information to vendors and management, as needed.
• Monitor, review and resolve accounts payables aging to ensure timely processing of invoices.Prioritize work to enable the team to meet their daily targets: high dollar, net 10, discounts, aged items.
• Responsible for overseeing payment runs and maximization of discounts and rebates as appropriate.
• Oversee escheatment process and exception reports to ensure accuracy and resolves discrepancies.
• Review the 1099 reporting process by verifying that 1099 payments are properly recorded per IRS guidelines and perform monthly 1099 audits.
• Assist with audit of travel and expense reports for correct coding and documentation.
• Respond to financial questions/concerns to meet business needs.
• Respond to escalated requests for information, reports, and questions about transactions from employees, management, and vendors.Provide AP support to all field and operations personnel.
• Collaborate with purchasing to analyze and determine / negotiate more favorable terms with vendors.
• Build trustworthy and reliable relationships with vendors and colleagues.
• Assist AP specialists with processing invoice backlog as needed. 2. AP Systems:
  • Serve as a subject matter expert for AP transactions and AP system automation interfaces.
  • Lead the testing and migration support of solutions through Oracle Fusion and other financial software applications to ensure desired results.
  • Manage the AP software interfaces for the invoicing process.
  • Assist in the development and implementation of new processes, including increase of invoice process automation, and procedures to enhance the AP department workflow.
  • Provide input and development of AP metrics
  • Provide support for AP projects. 3. People and Performance:
    • Facilitate a dynamic and cohesive team environment
    • Provide direction in team development and understand growth potential
    • Provide input for team's performance objectives
    • Provide performance appraisals for staff
    • Train and evaluate employees to enhance their performance, development, and work product.
    • Train accounts payable staff on current policies, procedures and systems. 4. Documentation and Procedures:
      • Develop and maintain accounts payables desk procedures, internal controls, accounting policies, internal controls, procedures, systems, and forms.
      • Maintain the internal training modules and reference documents which will educate employees on various AP functions (i.e., bank, purchase orders, expense reports, using new vendors, etc. 5. The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit. WHAT YOU'LL NEED TO BE SUCCESSFUL:
        • Self-motivated, proactive and an effective team player
        • Interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others
        • Experience with performance management, trainings and employee development.
        • Experience with accounting software, A/P system testing and implementation, unclaimed property reporting, 1099 reporting, Microsoft Office, and Excel pivot tables, graphs, and VLOOKUP. (required)
        • Progressively responsible experience includes performing increasingly complex and varied technical and project assignments in the field of accounts payable (required).
        • Knowledge and understanding of GAAP and general finance and accounting principles, project costing, and applicable international, federal and state accounting rules and regulations. (required)
        • Ability to read, analyze, interpret and apply complex accounting regulations and regulatory guidance as well as other business documents; respond effectively to difficult inquiries or challenging statements. (required)
        • Must be able to author policies and procedures, reports, business correspondence, etc. that is well written and organized, clearly presented, and focused on the subject at (required)
        • Ability to create and deliver effective internal presentations to managers and other internal clients. (required)
        • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, and percentages. (required) WHAT YOU BRING TO US:
          • Associate degree or Bachelor's degree from an accredited college or university, finance or related discipline. We will consider equivalent experience and/or supervisory experience, as applicable.
          • At least 7+ years of progressively responsible experience in accounts payable or any equivalent combination of experience and training that provides the knowledge, skills and abilities to perform the responsibilities of the position.
          • Can be a combination of education, training, and relevant experience. TRAVEL:
            • Up to 15% WORKING CONDITIONS:
              • General work environment - sitting for long periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions such as fluorescent lighting and air conditioning
              • Noise level is usually low to medium; it can be loud on the jobsite.
              • We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.
              • Occasional lifting of up to 30 lbs. Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer.--- Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law. YOU Matter - Our Benefits
                • ESOP - Employee Stock Ownership
                • 401 K
                • Annual bonus program based upon performance, profitability, and achievement
                • 17 PTO days per year plus 10 paid holidays
                • Medical, Dental, Vision Insurance
                • Term Life, AD&D Insurance, and Voluntary Life Insurance
                • Disability Income Protection Insurance
                • Pre-tax Flexible Spending Plans (Health and Dependent Care)
                • Charitable Giving Match with our Rosendin Foundation Pay Range $76,300.00-$100,100.00 Annual The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education. Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career. Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Keywords: Rosendin, Mountain View , Accounts Payable Supervisor, Other , San Jose, California